The Author Role box lists the author or authors associated with a selected product, in Product Properties. If there is only one author (as will usually be the case), only one row will display. If there are two authors, two rows will display, and so on.
Under the Author Name column, the author's unique Short Name appears. The column to the right of Author Name is the Role column. Since this is the Author Role box, the Role will most likely be Author--but you can change it to whatever you want.
To change the Author Name or Role, you can either key in new data directly and press Enter, or you can click on the binoculars icon to the right of each field.
To key in the Author Name, type the Short Name for the author you want, and press Enter. If you don't know the Short Name, you will need to find the author using the binoculars icon to the right of the field (or by pressing F3 while your cursor is positioned in the field).
To key in a new Role, type the code for the new Role you want to select, and press Enter. The description of the newly selected Role will appear.
To find an Author Name using the Find Author option:
Click on the binoculars icon to the right of the Author Name field. This calls up the Find Author window.
From here, find the new author you want and then select him or her. Once selected, the Short Name of the new author will appear in the Author Name field. Effectively, you have replaced the old author you had tied to the selected product with a new author.
To find a Role using the Find Typical Roles option:
Click on the binoculars icon to the right of the Role field. The Find window for Typical Roles appears.
Select the Role you want. When you return to the Product Properties window, the description in the Role column will display the Role you just selected.
You can also add or delete authors.
If you need to add a new author (while keeping the original) to the selected product:
Click on the Add button underneath the field in the Author Name column. A new row will display.
Select an Author Name and a Role for this newly created row. You now will have two authors tied to this product.
To delete an author from the selected product:
Click on the arrow to the left of the row you want deleted. The fields within this row turn yellow. This means the entire row is selected.
With the cursor still on the arrow to the left of the row you want deleted, right click your mouse. A small menu appears.
From this menu, select Delete Row. A message box appears, asking you if you want to delete the row.
Select Yes. The row is deleted.
You can undo a change you just made within the Author Role Box:
Select edit from the menu at the top of the computer screen. A small menu appears.
From this menu, select Undo. A message box will appear, saying current changes have not been saved and asking if you want to abandon the changes you just made.
To complete the Undo, select Yes.
Important: You cannot undo a change once the change has been saved.
If you have multiple rows within the Author Role Box, you can sort them:
Click on the arrow to the left of the row you want moved. The fields within this row turn yellow. This means the entire row is selected.
With the cursor still on the arrow to the left of the row you want deleted, right click your mouse. A small menu appears.
From this menu, select either Move Up or Move Down. The row is moved up one level or down one level, depending on what you chose.