Items that fall under the same umbrella product (i.e., have the same product number) can be transferred. For example, if you have one item in Store 1 and want to move it to Store 2, a transfer would make sense. Or if one item is listed as "good condition," and you now want to change it to "poor condition," you can utilize the Transfer feature.
Before going further, be sure you know the definition of an item, along with how items are created. Please click here for clarification, if needed.
There are two kinds of items transfers. Immediate transfers, which transfer the item as soon as you run the transfer process. And Scheduled transfers, where you must determine which item to transfer and then, at a later point, via the Create Transfer Purchase Orders program, you will actually process the transfer by cutting a transfer PO.
Let's take a look at the Immediate transfer option first. . .
To immediately transfer one item to another item . . .
Select the item you wish to transfer, and then go to that item's Product Properties page. (Note: This item--the "from" item--must have an onhand amount of at least 1.)
In the item's Product Properties page, click on the Transfers toolbar icon near the top of the screen. This calls up the Transfer Products window, where the transfer from one item to another will be processed.
The "Transfer From" and "Transfer To" boxes on the left side of the window are information fields--they display information for the item you are transferring (the "from" item) and for the item you are transferring the "from" item to (the "to" item). The information displayed here is up to you. You must establish what information you wish to be displayed here via the Screen Designer. If you fail to establish this in the Screen Designer, these two boxes will be blank. Data in these boxes cannot be changed here in the Immediate Transfer window. It is strictly for informational purposes.
At the bottom of the window is the Transfer List, which displays all of the potential, existing "to" items to which the "from" item can be transferred. If there is only one item on the list, it will be automatically selected and its data will automatically appear in the "Transfer To" box. If there are multiple items to choose from, you must select the desired "to" item from the list.
In the Transfer Amount field, at the right, key in the onhand amount to be transferred from the "from" item to the "to" item. (An amount greater than zero must be entered for the transfer to be processed.)
The Transfer Cost field will fill in automatically with the Cost of the "from" item. You can change this value if desired.
The Reason field is your opportunity to key in a reason for the item transfer. This reason will be displayed on the Inventory Change Log Inquiry for the affected items.
Once you have entered all the necessary information and have selected the "to" item, click on the Immediate Transfer button at the upper right of the window. The quantity you had keyed in the Transfer Amount field is transferred immediately from the "from" item to the "to" item. The system will immediately and automatically adjust the onhand values for both items.
To schedule an item to be transferred later via the Create Transfer Purchase Orders program:
All of the steps listed above apply to this procedure, as well. The only difference is, once you are ready to schedule the transfer, click on the "Add Scheduled Transfer" button at the right of the screen. A message will appear, informaing you that the transfer has now been scheduled. The scheduled transfer information will now display in the "Scheduled transfers" grid, along with any other scheduled transfers for the product.
To process the transfer, you must go to the Create Transfer Purchase Orders program and cut a transfer PO.